Section 2000 Administration

The appointment of the Superintendent is the sole responsibility of the Clinton Board of Education.  A majority vote of all members of the Board shall be necessary for selection and the Board shall fix the term of office and salary of the Superintendent who serves as the chief executive officer of the Board and has authority and responsibility for the supervision of the school system. As the chief executive officer, the Superintendent shall have complete administrative oversight of the school system and shall be responsible for the efficient operation of the system in all its divisions, including accounting for all school funds.

In the case of great or sudden danger or disaster to the schools, the Superintendent shall be free to set aside any Board of Education policy, if in his/her discretion the situation requires it. Full details of such action must be reported to the Board at the earliest possible time.

The Board shall provide a written contract of employment which includes salary, benefits and term of office of the Superintendent. S/he shall perform such other duties and exercise such other authority as may be required of or conferred upon him/her by law or the Board.

Each year, the Board will evaluate the Superintendent in accordance with guidelines and criteria mutually determined and agreed upon by both the Board and the Superintendent.

Legal Reference: Conn. Gen. Stat. § 10-157 Superintendents

Policy adopted: December 16, 1991

Policy revised: September 4, 201

The Assistant Superintendent functions as an integral and contributing member of the district’s administrative team.  S/he will assist the Superintendent by providing leadership in the areas of curriculum, instruction and assessment; professional learning and staff development; supervision, evaluation, and personnel; and budget development and grants management.  The Assistant Superintendent may be assigned additional leadership responsibilities for programs or departments at the discretion of the Superintendent.

The Assistant Superintendent shall serve as the Superintendent’s designee when the Superintendent is out of the district.  

Policy adopted: December 16, 1991

Policy revised: September 4, 201

1. Introduction

The Clinton Board of Education (the “Board”) complies with all state and federal laws and regulations regarding the retention, storage and disposition of records.  The Superintendent or designee shall be responsible for developing and implementing administrative regulations concerning the retention, storage, and disposition of records and the dissemination of such administrative regulations to all school officials, employees, and individuals granted access to the computer systems and/or networks of the Clinton Public Schools (the “District”) and/or who send electronic messages as part of their work for the District.  Collectively, all individuals granted access to the District’s computer systems are referred to as the “Users”.

2. Retention of Records

The District shall comply with all minimum standards set forth in the Municipal Records Retention Schedules for public records, as issued by the Office of the Public Records Administrator for the State of Connecticut (“OPRA”). Retention requirements apply to the official record copy of a public record and are based on the content and function of the public record, not the media type. As such, the same record retention period that applies to paper records applies to electronically stored information. Therefore, like paper records, the content and function of an electronic record, including electronic messages, determine the retention period for that document.

If records are kept in both electronic and hard copy format, the District shall designate which record is the official record copy. The designated official copy shall be the legally recognized copy maintained for record retention purposes.

In addition to the retention guidelines established by the Board and used by District officials and employees, all District officials and employees have a duty to preserve all records and electronic information, including records and electronic information that might otherwise be deleted or destroyed, that relate to any matter that is currently in litigation or may be anticipated to involve future litigation. Record preservation under such circumstances shall only be required after receipt of formal written notice of such requirement by the Superintendent or designee.

3. Use of Electronic Messages and Electronic Communications

The Board has installed computers and a computer network(s), including Internet access and electronic messaging systems, on Board premises and may provide other electronic devices that can access the network(s) and/or have the ability to send and receive messages with an operating system or network communication framework.  Devices include, but are not limited to, personal computing devices, cellular phones, Smartphones, network access devices, radios, personal cassette players, CD players, tablets, walkie-talkies, personal gaming systems, Bluetooth speakers, personal data assistants, and other electronic signaling devices.  Electronic messaging systems include mobile, chat, and instant message; cloud collaboration platforms, including internal chat, peer-to-peer messaging systems, and draft email message transfer; and products that have the ability to create duration-based or subjective removal of content, such as Snapchat, and security focused platforms, such as Signal.  The Board’s computers, computer networks, electronic devices, Internet access and electronic messaging systems are referred to collectively as "the computer systems" and are provided in order to enhance both the educational opportunities for our students and the business operations of the District.

Electronic messages sent by Users as part of their work and/or by using the District’s computer systems and/or network(s) are not private communications and are potentially subject to disclosure, regardless of whether the messages are sent using personal devices or the District’s computer systems.  Users must understand that the Board has reserved the right to conduct monitoring of the District’s computer systems and may do so despite the assignment to individual Users of passwords for system security.  Any password systems implemented by the District are designed solely to provide system security from unauthorized users, not to provide privacy to the individual system User.

The computer system's security aspects, message delete function and personal passwords may be bypassed for monitoring purposes.  Therefore, Users must be aware that they should not have any expectation of personal privacy in the use of these computer systems.  This provision applies to any and all uses of the District’s computer systems, including any incidental personal use permitted in accordance with the Board’s policy and regulations regarding computer use by Users.

Any retained messages may be retrieved for a variety of purposes, including but not limited to as part of routine monitoring by the District, an employee investigation, a search for documents pursuant to a Freedom of Information Act request, or a formal discovery process as part of litigation, or other legal processes such as a response to a subpoena.  Users should bear in mind that electronic messages may be retained at different locations within the computer systems and/or devices and that these messages are subject to retrieval, regardless of whether the User has deleted such messages from the User’s or the district’s accounts.  Consequently, Users should use discretion when using computers or other electronic technology to send, record or retain electronic messages and information.

4. Disposition of Records

The disposition of records, or the destruction or transfer of records to the custody of another entity, shall only occur in accordance with relevant state and federal laws and guidelines established by the OPRA.  The District shall also follow the OPRA’s specific protocols for the disposition of permanent, historical and archival records.  If a record does not appear on a records retention schedule, the District shall contact the OPRA for further guidance before disposing of any such record.

Conn. Gen. Stat. §§ 1-200(5); 1-211; 1-213(b)(3)

Conn. Gen. Stat. § 7-109

Conn. Gen. Stat. § 11-8 et seq.

General Letters 96-2, and 2009-2 of the Office of the Public Records Administrator (“OPRA”)

OPRA, Public Records Policy 04, Electronic Records Management (Dec. 2022)

OPRA, Public Records Policy 04-1, Electronic Records (Dec. 2022)

OPRA, Public Records Policy 04-2, Digital Imaging (Dec. 2022)

Public Records Policy 05, Disposition of Public Records (Nov. 2011)

OPRA, Public Records Memorandum 101: Disposition of Original Paper Records After Scanning (June 2025)

Connecticut State Library, State Archives (“State Archives”), State Archives Policy 01: Transfer of Historical Records to the State Archives of Other Approved Archival Repository (October 15, 2019)

Record Retention Schedules Towns, Municipalities and Boards of Education

OPRA, Records Disposition Authorization, Form RC-075 (revised 12/2021)

OPRA, Authorization for Disposal of Original Non-Permanent Records Stored as Digital Images, Form RC-040 (revised 5/2024)

OPRA, Annual Certification for Disposal of Original Non-Permanent Paper Records Stored as Digital Images, Form RC-045 (revised 5/2024)

OPRA, Certification for Disposition of Original Permanent/Life of Structure Records Stored as Digital Images, Form RC-245 (revised 5/2024)

Frequently Asked Questions about E-Mail, CT Public Records Administrator available at: https://ctstatelibrary.org/wpcontent/uploads/2015/05/EmailGuidelines.pdf. 

Policy adopted: September 4, 2018

Policy revised: January 7, 2019

Policy revised: October 18, 2021

Policy revised: February 6, 2023

Policy revised: May 6, 2024

Policy revised: April 7, 2025

Regulation

The Board of Education (the “Board”) complies with all state and federal regulations regarding the retention, storage and destruction of electronic information and paper records.  The Superintendent or his/her designee shall be responsible for implementing administrative regulations concerning the placing of a “hold” on electronic information and paper records that may reasonably be anticipated to be subject to discovery in the course of litigation.

All school officials and employees have a duty to preserve all paper records and electronic information, including records and electronic information that might otherwise be deleted or destroyed, that relate to any matter that is currently in litigation or may be anticipated to involve future litigation.

The Superintendent or his/her designee shall be responsible for developing and implementing administrative regulations to preserve records, including e-mails and electronically stored information, that could potentially be related to any matter that is currently in litigation or may be anticipated to result in future litigation.  Such regulations shall identify those individuals responsible for identifying those matters for which records must be preserved as well as developing procedures, with the help of technical staff, for the preservation of electronically stored information.

Legal References:

Rules 34 and 45 of the Federal Rules of Civil Procedure

General Letter 2009-2 of the Public Records Administrator Record Retention Schedules Towns, Municipalities and Boards of Education

Policy adopted: September 4, 2018

Regulation

Subject to the provisions of law, all recruiters, including commercial, military and nonmilitary concerns, recruiters representing institutions of higher education, and prospective employers shall be provided equal opportunities of access to students enrolled in the district's secondary school(s).  Access may be granted through programs conducted by the Guidance Department.  Such programs may consist of career days, college fairs, individual school visitations, and/or in-school recruiting.

Except as provided below, military recruiters and institutions of higher education shall, upon request, be given access to the names, addresses and telephone numbers of secondary school students.  

On an annual basis, the school district will notify parents of secondary school students of their right to object to the disclosure of the student's name, address and telephone number to military recruiters or to an institution of higher education.  If a secondary school student or the parent of a secondary school student objects in writing to the disclosure of a student's name, address or telephone number to a military recruiter or an institution of higher education, then the district shall not disclose the student's name, address or telephone number to a military recruiter or an institution of higher education.  The objection shall remain in force until the district re-issues the annual notification referenced above, after which time the parents and/or secondary school student must inform the school district in writing again of their objection to the disclosure of the information described above.

Legal References:

Conn. Gen. Stat. §10-221b

No Child Left Behind Act, 20 U.S.C. § 7908

National Defense Authorization Act for Fiscal Year 2002, Pub. L. No. 107-107, 115 Stat. 1012.

Policy adopted: September 4, 2018

The Clinton Board of Education (the “Board”) recognizes the importance of developing health and safety protocols to protect the health and safety of students, staff, and the community during the COVID-19 pandemic. The Board thus directs the administration of the Clinton Public Schools (the “Administration”) to develop health and safety protocols consistent with applicable laws, rules, regulations and requirements, and to consider current guidance in the development of such protocols.

Compliance with such health and safety protocols shall be mandatory for all individuals while on school property or participating in a school-sponsored activity, unless a legally recognized exemption or exception applies. Failure to comply with such health and safety protocols may lead to disciplinary action for students and staff, and exclusion from school property or the school-sponsored activity for members of the community, in accordance with applicable laws, rules, regulations, and/or Board policies.

The Administration shall provide appropriate notice of such health and safety protocols. Notice may be provided by way of electronic mail, regular mail, website posting, student handbooks, employee handbooks, and/or any other appropriate methods.

Legal Reference:

Conn. Gen. Stat. § 10-221

Adapt, Advance, Achieve: Connecticut’s Plan to Learn and Grow Together, Connecticut State Department of Education (June 29, 2020)

Policy adopted: September 7, 2021